Chapter 3.03 USE OF CRIMINAL HISTORY RECORDS

All applicants for City employment, business registration, taxi driver permits, alarm agent permits, and liquor licenses, as well as tow truck drivers, certain contracted vendors and appointed volunteers working with the City, will be required, through the application process, to authorize the City to conduct a criminal offender history check through the OSP LEDS system.

A member of the Police Department trained and authorized to perform criminal history checks through the LEDS system will conduct the check on the prospective applicant, vendor or volunteer and orally report to the appropriate City department that the record indicates "no criminal record" or "criminal record." If the record is reported as "criminal record," the City will, under OAR 257-010-0025, request a written criminal history report from the OSP Identification Services Section. The Police Department will make the results of the criminal history check available to the appropriate official for his or her consideration in making the selection or for approving the application.

The written criminal history record on persons that are not hired or appointed as a volunteer, or whose application for a City business registration, permit or license has been denied, will be retained in accordance with the requirements of OAR 166-200-0090 for a period of three years and thereafter will be destroyed. The criminal history record of applicants and volunteers with a criminal history that are hired or appointed will become a part of the confidential personnel files of that employee or volunteer and will be kept in accordance with the City's record retention schedule. Access to confidential personnel files is limited to only authorized persons who have an official need to access such files that is sanctioned by law or regulation.