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A. 
Procurement by micro-purchase is the acquisition of goods or non-professional services in an amount not exceeding one thousand dollars.
B. 
Micro-purchases may be authorized by the department head or manager of the department requiring the goods or services, provided the department budget is sufficient to allow the purchase.
C. 
The department head or manager of the department will not be required to submit a requisition request or obtain a purchase order for micro-purchases, but he or she is required to confirm that the price is reasonable.
(Ord. 808 § 2, 2019; Ord. 853, 4/7/2025)
A. 
A small purchase is the acquisition of goods or non-professional services in an amount exceeding one thousand dollars but not exceeding seventy-five thousand dollars.
B. 
Small purchases require an approved purchase order.
C. 
Small purchases will be made using the informal bidding method of procurement.
D. 
Informal bidding requires price or rate quotations from at least three qualified vendors, unless one of the following exceptions applies:
1. 
Fewer than three vendors provide a price or rate quotation. The city manager may authorize the selection of one of the responsive vendors.
2. 
The purchase is for less than one thousand dollars.
3. 
A purchase is authorized pursuant to Section 14.12.040 of this chapter.
4. 
Sole source procurement pursuant to Section 14.28.020 of this title.
5. 
Emergency procurement pursuant to Section 14.28.010 of this title.
E. 
Small purchases of goods and non-professional services will be awarded to the lowest responsive and responsible bidder determined by the lowest overall cost to the city.
(Ord. 808 § 2, 2019; Ord. 853, 4/7/2025)
A. 
A large purchase is the acquisition of goods or non-professional services in an amount exceeding seventy-five thousand dollars.
B. 
Large purchases will be made using the formal bidding method of procurement. There are two types of formal bids: sealed bids and competitive proposals. The appropriate method is to be determined by the type of goods or services to be procured.
C. 
Sealed Bid.
1. 
Procurement for large purchases will be by sealed bid if all of the following conditions apply:
a. 
A complete, adequate, and realistic specification or purchase description is available;
b. 
Two or more responsible bidders are willing and able to compete effectively for the business; and
c. 
The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.
2. 
If sealed bid procurement is used, the following requirements apply:
a. 
Bids must be solicited from an adequate number of known sources, providing them sufficient response time prior to the date set for opening the bids.
b. 
The invitation for bids, which will include any specifications and pertinent attachments, must adequately define the items or services in order for the bidder to properly respond.
c. 
All bids will be opened at the time and place prescribed in the invitation for bids and must be opened publicly. A tabulation of all bids received will be retained and available for public inspection for at least thirty calendar days after the bid opening.
d. 
A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder, except as otherwise provided:
i. 
Any or all bids may be rejected if there is a sound documented reason.
ii. 
If all bids are rejected, the city may abandon the procurement or re-advertise for bids.
e. 
If two or more bids are the same and the lowest, the city may accept the one it chooses.
D. 
Competitive Proposals.
1. 
Procurement by competitive proposals will be used for procurements in amounts exceeding seventy-five thousand dollars when conditions are not appropriate for sealed bids.
2. 
If the competitive proposal procurement method is used, the following requirements apply:
a. 
Requests for proposals must be publicized and identify all evaluation factors and their relative importance.
b. 
Any response to publicized requests for proposals must be considered to the maximum extent practical.
c. 
Proposals must be solicited from an adequate number of qualified sources.
d. 
Contracts must be awarded to the responsive and responsible bidder whose proposal is most advantageous to the program, with price and other factors considered.
E. 
Irregularities. The city may waive irregularities in bids or proposals received; provided that, it is in the best interest of the city to do so and it does not result in unfair advantage to any bidder.
F. 
Exceptions. The city is not required to comply with this chapter if any of the following exceptions apply:
1. 
No bids or proposals are received. The city may use any method it so chooses to procure the goods or services needed.
2. 
A purchase is authorized pursuant to Section 14.12.040 of this chapter.
3. 
Sole source procurement pursuant to Section 14.28.020 of this title.
4. 
Emergency procurement pursuant to Section 14.28.010 of this title.
(Ord. 808 § 2, 2019; Ord. 853, 4/7/2025)
A. 
The city manager may arrange for the city to enter an agreement involving the purchase of materials, supplies, equipment, vehicles, apparatus, or services in cooperation with another local, county, state, federal, or other public entity, school district, or the League of California Cities, provided that:
1. 
The agreement is the result of competitive bidding or negotiation and is made in compliance with the competitive bid or proposal requirements of any participating entity or organization; and
2. 
The purchase conforms to the city's specifications for the item; and
3. 
The estimated price of the purchase is lower than that estimated for the purchase if made directly by the city pursuant to this chapter.
B. 
Such cooperative purchasing may include, but is not limited to, joint or multi-party contracts between public agencies and public agency contracts negotiated to be available to other public agencies.
C. 
A piggyback contract may be utilized when the contract is a result of:
1. 
Competitive bid procedures, such as in purchasing from the federal, California State or county governments, including state of California and agencies of counties, cities and special districts in the state of California; and
2. 
The supplies, equipment or services are supplied to the city under the piggyback contract at the same or better price, as was obtained by the vendor, through the federal, state of California agencies and the agencies of counties, cities and special districts in the state of California using the competitive bid procedures.
(Ord. 808 § 2, 2019)
A. 
Application. The provision of certain non-professional services constitute a "public work" as defined by Labor Code Section 1720. For any such contract that exceeds one thousand dollars, prevailing wages must be paid, as determined by the Department of Industrial Relations (DIR).
B. 
Notification to Bidders. All solicitation documents and public works contracts must contain provisions notifying the contractor of the obligation to pay prevailing wages on the project.
C. 
Reporting to DIR. The city must notify DIR of the award of a public works contract in accordance with Labor Code Section 1773.3, as amended from time to time.
(Ord. 808 § 2, 2019)
In computing quotes or bids, preference may be granted to responsible local vendors or bidders by an amount equal to five percent of the net bid. The granting of this vendor preference must be based on a determination that the quantity and quality of the local product is equal to that of the next lowest bidder. This local preference is expressly inapplicable to bids for public projects and to procurements subject to federal procurement requirements.
(Ord. 808 § 2, 2019)